Vendor Information

Notifications & Applications for Vendors

The previous County Email Notification System has been replaced with a more advanced system called "Notify Me" that will notify vendors of:

Addendums
Awards
Bid Tabs
Bids/RFPs
Sometimes Quotes According to Categories

All vendors interested in receiving these notifications will need to sign up in the new "Notify Me". The sign up only requires an email address and/or a cell phone number for receiving text messages (if your phone is capable) and your choice of categories. Should a bid/rfp be posted for your category, you will receive an email and/or text message. You will also receive the notice of the addendums, bid tab and award for all bids/RFPs posted under your category.

The Vendor Payment Registration form is required to be completed only in order to receive payment for goods and/or services provided to the County/County Schools. The payment registration system will no longer be used for the notification of bids. Vendors previously registered through this system will remain as a payment vendor, but will need to re-register in the Notify Me to receive bid notices. Please get in touch with your department contact to be set up as a payment vendor.

W-9 Tax Form

All vendors who are registered in the system for payment of goods and services will be required to complete, sign, and send a W-9 Tax Form (PDF) to the:
County of Roanoke Finance Department
P.O. Box 29800
Roanoke, VA 24018-0798

A signed form may also be faxed to 540-561-2826 or scanned and sent by email to Finance.

Bidders and Professional Services Information

Formal Bid/Proposal Process: For purchases over $50,000, vendors will receive invitations to submit formal bids or proposals. In most cases, competitive bidding will be utilized. However, when expert knowledge is required to develop specifications or when professional services are sought, competitive negotiating (Request for Proposal / RFP) will be the method of source selection used.

Definition of Professional Services: Professional services are defined in the Roanoke County Procurement Code as work performed by independent contractors in accounting, actuarial services, architecture, land surveying, landscape architecture, law, medicine, optometry, pharmacy, psychiatry, psychology, or professional engineering.