Meeting Room Rentals

Certain Roanoke County fire stations have rooms that are available for public (non-governmental) use on a limited basis. This page outlines the terms and conditions for use of such rooms, acknowledging that the principal use of the fire stations is the provision of emergency services to citizens and visitors of Roanoke County; in emergency situations, Fire Department staff may need to suddenly cancel room use by members of the public.

General Rules of Use

1. Facilities may not be used for profit-making or fund-raising activities. Admission may not be charged (nor may donations be solicited) at any meeting.
2. At the time of reservation, a user fee of $50 per hour will be required to pay for an off-duty County fire department employee to attend the meeting as a site coordinator.
3. Facility use is strictly limited to a duration of 2 hours (including any set-up and clean-up), (rooms may be scheduled only during times when fire and rescue staff are available to be site coordinators).
4. Users are required to clean the room after each use.
5. Users assume responsibility for any damage to the room or contents. The room must be left in a neat and orderly condition. If additional cleanup is required, the organization will be notified and charged for this service.
6. The user will indemnify and hold harmless Roanoke County and its employees from any and all claims for damages or injuries arising out of the use of the room.
7. No individual or organization may use a facility more frequently than once per month.
8. No tobacco products or alcoholic beverages may be brought onto or consumed on the premises.
9. No signs, furniture, or other large equipment may be brought onto the premises.
10. No pets or animals (with the exception of service dogs) are permitted.
11. Children must have adult supervision at all times.
12. Thermostats are preset and are not to be changed.
13. Permission to use a specific area does not give the user the right to any other area.
14. No fires, flames, or burning of any material is permitted.
15. Absolutely nothing may be attached to the walls.
16. These rules are subject to change by the County Fire and Rescue Chief.
17. No activity shall infringe upon the ability of staff to perform their public safety duties. The County Fire and Rescue Chief, or his designee, reserves the right to alter or amend any previously approved or scheduled use of a room for governmental purposes.
18. The County Fire and Rescue Chief, or his designee, reserves the right to refuse the use of said facilities to any user who does not comply with the above regulations.

Download a copy of the Meeting Room Rental Rules and Application (PDF).

Meeting Room Rental Application

Those interested in using a room must submit an application to the County Fire and Rescue Chief at least 15 days prior to use. Rooms may be reserved on a first-come, first-serve basis. Rooms may not be reserved for more than two months in advance. Governmental use will always take precedence over non-governmental use.

Apply online Meeting Room Rental Application or download Meeting Room Rental Rules and Application (PDF).

The below chart sets forth the available rooms and specific use regulations for each facility:

For more information, contact Roanoke County Fire and Rescue at 540-777-8701.